Jim Cunningham MP

Labour Member of Parliament for Coventry South

Privacy Policy

The Office of Jim Cunningham MP holds data about constituents and Coventry South constituency related matters for the purpose of assisting constituents with issues and developing policy for Coventry South and the wider area. 

The data is stored mainly online, through two secure cloud systems, both based in the United Kingdom and both requiring multi-tier authentication. Access to both of these systems is controlled, both via the Parliamentary Security Assessment and through the office itself. Data is not taken out of the office on unsecured machines and can be wiped remotely should a breach ever occur.

Some information is held in hard copy but this is now limited. Hard copy information is kept securely behind multiple locking measures. The storage of documents is protected through the latest security measures.

The categories of data we hold, includes, but is not limited to, names, addresses, national insurance numbers, immigration information, dates of birth, political information, health records, letters and emails from constituents, responses from organisations we have been in touch with and any other information supplied to us by constituents. We receive this data either from constituents, organisations working with constituents or third parties who have contacted the office. It is assumed that you consent to us storing your data through the very fact that you have sent it to us. We hold electoral information data for the purposes of the administration of a Member of Parliament's office.

We do not usually transfer any data to third countries but if we were to do so then we would seek additional consent from yourself and we would only do this where there were legitimate reasons for doing so. We will always follow guidance on transferring data to a third country and will only do so if the appropriate safeguards are in place.

We do regularly transfer data to third parties in the course of our work. This includes, but is not limited to, local authorities, Government departments, third sector organisations, legal organisations and private companies delivering public services. We will always tell you if we are sharing your data with another organisation.

Data is usually stored for a maximum of five years, which is the usual Parliamentary term of office. Sometimes it may be necessary to keep data for longer if a case is of particular complexity. If this is the case then we will let you know why we are keeping your data for longer.

We take seriously, the rights of those we hold data about and we recognise our duty to do all we can to protect the data we hold. As well as the measures outlined in this privacy notice, we also ensure that staff are regularly briefed on the issue of data protection and are aware of the latest guidelines and regulations regarding data protection.

You have the right to withdraw your consent for us to hold your data at any time. You also have the right to request the information we hold about you or for us to delete any information we hold about you. This can be done by emailing jim.cunningham.mp@parliament.uk

If you are not happy with how we have stored your data or handled a request then you can complain to the Information Commissioners Office.

The controller of the data held by this office is Jim Cunningham MP and his representative is Adam Farrell, Office Manager who can be contacted on 02476 553 159.

We also store information from this website, further information on this is contained below as this site is run through the Labour Party Nation Builder system.

IP addresses and log file data

The Labour Party site does not automatically capture or store personal information, other than logging the user's IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. (If you are connected to the Internet you have an IP address, for example an IP address might read "154.198.99.9"). We also use IP addresses in the aggregate to track which pages people visit in order to improve the quality of the site.

Data collection and use

You may be asked for personal information if you complete one of the forms on this site. Please see below the information we ask for and what this information is used for.

In each case we will only use the information about you for the purpose for which you provide it. Personal information you submit on the Labour Party website is stored on secure servers. Occasionally, in order to complete your request as outlined above, we may need to transfer personal information you submit to us to countries or jurisdictions outside the EEA.  We are compliant with the Safe Harbor scheme, which is recognised by the European Commission as providing adequate protection for the rights of data individuals in connection the transfer of their personal data to signatories of the scheme in the USA. We will never sell or share your personal information with any other organisation outside of the Labour Party. 

You may remove or change your details at any time. You have right of access to your personal information held on our files by written request to the data protection officer (address below) and on payment of an administration fee.

Site registration and email service 

When you register onto the site or subscribe to our emails, we ask you for contact information (such as your name and e-mail address), geographic information (such as your postcode and constituency), and other details about you and your interests. This is used to help us provide you with information to match your interests. We may also use it to alert you of campaigns you may be interested in and events happening in your area.

Joining the Party and renewing your membership online 

We collect the required information in order to check you meet the conditions of and help you fulfil the opportunities provided by membership of the Labour Party. At your option, we ask for additional information such as gender, date of birth and trade union membership to help us provide a better membership service to you.

To volunteer (pledge your support) 

We ask for your contact details, postcode and information on the type of volunteer work you are interested in. This information helps us identify suitable volunteer opportunities for you within the Party. Your details will be forwarded to the appropriate local or regional party officer who can then contact you.

Donating to the Party 

The information we ask for is used to process your donation and, if you donate more than £500, to check that you are on the electoral register. If you donate more than £1,500 to a Labour Party accounting unit (eg. Constituency Labour Party) or more than £7,500 to the Labour Party nationally in the course of a calendar year, your name and the amount of your donation will be reported to the Electoral Commission for publication on their public register of donations to the Labour Party. Donation information will be stored on our membership database and used to keep you informed of Labour news, campaign and other opportunities to support the Party.

Cookie

A cookie is a tiny text file that is stored on your computer. We may use cookies in order to tailor your experience on our site according to the preferences you have specified. However we will only access the information that we stored in your cookie file. We will not access any information stored in a cookie by other websites. Our cookies do not contain any personally identifiable information.

Information on children

The Labour Party does not process any personal details from individuals under the age of 14 without parent/guardian consent. Details of under 16s are processed for membership purposes only.

Links to other sites

Our site contains links to other sites and servers. The Labour Party is not responsible for the privacy practices or the content of such websites.

How we protect your information

Our website has security measures in place to protect against the loss, misuse or alteration of the information under our control. Our server is located in a locked, secure environment, with a guard posted 24 hours a day. When you contribute online, we use a secure server to protect your credit card number and other personal information during transmission. The details are transmitted through Thawte to ensure absolute security.

Choice/unsubscribe

We provide you the opportunity to opt-out of receiving communications from us easily and promptly. Our unsubscribe requests are processed weekly.

Correcting your information

If you need to correct the information you provided us with when you subscribed to our e-mail list, you can do so through your personal form provided on-line. If you need to change your e-mail address, you can unsubscribe from our mailing lists and sign up again using your new information. Or if you have registered with a username and password you may change your details at any time via the login page without needing to re-register.

Contacting us about privacy

If you have any questions about our privacy policy, the information we have collected from you online, the practices of this site or your interaction with this website, please contact us by clicking here or telephone our call centre on 0845 092 2299.

Our Data Protection Officer can be contacted at the following address: 

Compliance Unit
Labour Party 
One Brewer's Green
London
SW1H 0RH

We will continue to evaluate our efforts to protect your information and will update our privacy policy whenever necessary.

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